Jumpstart Your AP Process

Jumpstart Your AP Process
Purpose-built AI reconciliation software that brings order to invoices, credits, and reconciliation chaos.
What is WickedFile?
WickedFile is the AP system of record purpose-built for auto repair shops. We transform the chaos of vendor invoices, statements, credits, repair orders, and transactions into a clean, automated accounts payable workflow that gives you complete control.
Total Visibility
Reconcile, validate, and code every dollar spent across all vendors — so nothing slips through the cracks.
Prevent Hidden Losses
Catch discrepancies, unsold parts, and billing errors before they impact your bottom line.
Streamlined Process
From invoice upload to coding to payment decision — all in one intelligent workspace.
WickedFile doesn't replace your shop management system or accounting software — it completes them by becoming the reconciliation layer they lack, so you can close out statements with total confidence.
How Does WickedFile Work?
WickedFile unifies all sources of your shop's financial activity into one powerful workspace, creating a closed-loop, invoice-first AP workflow you can complete daily — long before month-end close.
01
Intelligent Data Ingestion
We use OCR and AI when capturing invoices, credits, and statements from vendors.
02
SMS Integration
Pull repair orders directly from your shop management system — Tekmetric, Shop-Ware, and more.
03
Financial Connections
Optionally sync bank transactions via Plaid and accounting entries from QuickBooks Online.
04
Automatic Reconciliation
Our system matches data across sources and surfaces only the exceptions you need to resolve.
Smart Exception Detection
WickedFile continuously validates your data with comprehensive checks:
Did all of your invoiced parts match to a Repair Order, credit, or get marked as inventory?
Are all invoices accounted for via the vendor statement and/or your bank feed?
How WickedFile Benefits Shops
We protect your margins by making the invisible, visible. WickedFile delivers measurable improvements across every aspect of your AP workflow.
Profit Leakage Prevention
Identify unsold parts, untraceable invoices, uncredited returns, and cost discrepancies before money walks out the door.
Massive Time Savings
AI automatically codes invoices and highlights only the exceptions — eliminating manual sorting, matching, and rework.
Faster Month-End Close
Transform 30 days of coding into just 1 day of closing statements. No more 10-day sprints or guessing where money went.
Full Financial Visibility
One unified workspace displays invoices, parts, statements, transactions, and accounting connections — all intelligently connected.
Stronger Accountability
Every dollar is traceable. Every decision lives in a clean, audit-ready history that gives you complete peace of mind.
The result: Cleaner books, tighter controls, more profit, and less chaos.
WickedFile's Proof Points
WickedFile is trusted by top-performing independent shops, MSOs, and fast-growing multi-location operators across The United States. Our platform has proven its value at every scale.
1 in 3 Accounts
 Are Multi-Shop Ops
Built for MSO standards. Higher than the MSO distribution average of 11%
5 Star Rating ⭐️
On Google Reviews
See why so many trust WickedFile to be tied with their AP Process
3.5 Million+
Invoices Reconciled
Millions of invoices processed with precision and accuracy
Integrations
WickedFile is powered by a best-of-breed AI stack—GPT-5.1, Claude 4.5, and Gemini 2.5—working together to deliver higher accuracy and performance you can trust at scale.
Who We Support
One-Location Owners looking to start an AP Process
MSO Owners who demand Back Office visibility
Franchise Decision Makers scaling their businesses
PE Group Executives who need automation & efficiency
Back-Office Leaders looking to offset manual labor
From single location operations to 180+ location fleet groups: We've optimized AP processes for organizations of every size, creating workflows that scale as you grow.
Case Studies
Forge Automotive (Single Location)
$14,000+ recovered in missed vendor credits and core returns and prevented additional intentional fraud
Standardized reconciliation process across all locations
Immediate cash-flow improvement by eliminating double-paid cores and buried returns
File upload
Case Study - Forge Automotive
See how Joe discovered and stopped $14,000 worth of fraud
New Concept Auto (MSO)
$4,000+ in vendor billing errors prevented before invoices were paid
Standardized vendor review process for defective parts
Fewer month-end surprises by catching discrepancies as invoices come in instead of relying on statements
File upload
Case Study - New Concept Auto
See how Vicente recovered $4,000 in loss from vendor negligence